Council Manager Form of Government

The City of Plymouth is a municipality that operates as a council-manager form of government.  Here, the Plymouth City Commission is the council.

The mayor and Plymouth City Commission members are the elected representatives of the citizens.  It is their job to set goals and enact policies considering the needs of the public they serve. 

The city manager is the chief administrator who carries out the policy and manages staff.   Some municipalities use the mayor-council form of government, in which the mayor is the administrator. 

The Michigan Municipal Executives (MME)has provided the following explanation of this form of government.

"The council-manager form of government is the fastest growing form of government in the United States today. It's also the most prevalent -- it's used by more cities, villages, townships, and counties than any other form.

It's a system of local government that combines the strong political leadership of elected officials (the governing body – the City Commission) with the strong managerial experience of an appointed local government manager. The council-manager form establishes a representative system where all power is concentrated in the elected council, and where the council hires a professionally trained manager to oversee the delivery of public services.

The council-manager form, sometimes referred to as the "city manager" form, was born in the early 20th century in response to corruption and patronage that plagued many cities. The form was designed to "professionalize" local government and resembles the structure of a corporation or a non-profit. In a city, for instance, the city council acts much like a board of directors: similar to how a board would hire an experienced CEO to run a private sector organization, the council hires a professionally-trained manager to run the day-to-day operations of the city. (The position of mayor can be compared to the chair of the board.) The Plymouth City Commission, which includes the mayor, oversees the actions of the professional manager and ensures that policies are implemented to the community's satisfaction. The commission may decide to replace the manager at any time with a majority vote.

The second most prevalent form of government in the US is the "strong mayor" form, also known as the mayor-council form. In this form, it is the mayor who serves as the CEO of the community. Since the mayor is an elected office, this form of government may or may not result in a professionally-trained manager serving in that position.

The council-manager form of government is used throughout the world, in communities both large and small, because it is highly effective and adaptable to local conditions  and preferences.

It's Responsive

In council-manager government, the mayor or chairperson of the governing body and council members are the leaders and policy makers elected to represent the community. They focus on policy issues that are responsive to citizens' needs and wishes. The manager is appointed by the governing body to carry out policy and ensure that the entire community is being served. If the manager is not responsive to the governing body's wishes, the governing body has the authority to terminate the manager at any time. In that sense, a manager's responsiveness is tested daily.

It's Adaptable

Not all council-manager governments are structured the same way. One of the most attractive features is that the council-manager form is adaptable to local conditions and preferences. For example, some communities have councils (Commission) that are elected at large (like in Plymouth) while other councils are elected by district or by a combination of an at-large and by-district structure. In some local governments, the mayor or chairperson is elected at large by the voters; others are elected by their colleagues on the governing body and this is the case in Plymouth.

It's Less Expensive

Local governments have found that overall costs actually have been reduced with competent management. Savings come in the form of reduced operating costs, increased efficiency and productivity, improved revenue collection, or effective use of technology.

Council-Manager vs. the Strong Mayor

Nearly 90% of all communities use either the council-manager or the strong mayor form of government. When viewed together, the overwhelming advantages of the council-manager form become apparent. It encourages neighborhood input into the political process, diffuses the power of special interests, and eliminates partisan politics from municipal hiring, firing, and contracting decisions.

Neighborhoods Strengthen Their Voice

The council-manager form encourages open communication between citizens and their government. Under this form, each member of the governing body has an equal voice in policy development and administrative oversight. This gives neighborhoods and diverse groups a greater opportunity to influence policy.

Under the strong mayor form, political power is concentrated in the mayor, which means that other members of the elected body relinquish at least some of their policy-making power and influence. This loss of decision-making power among council members can have a chilling effect on the voices of neighborhoods and city residents.

The Power of Special Interests is Diffused

Under the council-manager form of government, involvement of the entire elected body ensures a more balanced approach to community decision making, so that all interests can be expressed and heard not just those that are well funded.

Under the strong-mayor form, however, it's easier for special interests to use money and political power to influence a single elected official, rather than having to secure a majority of the city council's support for their agenda.

Merit-Based Decision Making Vs. Partisan Politics

Under council-manager government, qualifications and performance -- and not skillful navigation of the political election process -- are the criteria the elected body uses to select a professional manager. The professional manager, in turn, uses his or her education, experience, and training to select department heads and other key managers to oversee the efficient delivery of services. In this way, council-manager government maintains critical checks and balances to ensure accountability at city hall.

Under the strong mayor form of government, the day-to-day management of community operations shifts to the mayor, who often lacks the appropriate training, education, and experience in municipal administration and finance to oversee the delivery of essential community services. Also, under the strong mayor form, there is the temptation to make decisions regarding the hiring and firing of key department head positions such as the police chief, public works director, and finance director based on the applicant's political support rather than his or her professional qualification."

Boards and Commissions

The mayor appoints members of the eleven boards and commissions in the City:  the Board of Review, Cemetery Board of Trustees, Downtown Development Authority, the Economic Development Corporation and Brownfield Redevelopment Authority, the Historic District Commission, the Housing Commission, the Local Officers Compensation Board, the Northville-Plymouth Fire Advisory Board, the Planning Commission, the Tax Abatement Review Committee and the Zoning Board of Appeals.

Those who are interested in serving may submit a volunteer application.

    Contact Us

    Plymouth City Hall

    201 S. Main
    Plymouth, MI 48170

    Ph: (734) 453-1234
    Fx: (734) 455-1892